Community groups / sporting clubs

Screening may be required for people involved in different types of community groups, such as clubs and associations.  The type of screening that may be required for people participating in the activities of community groups depends on a number of factors, including what nature and type of activities being conducted and where these are being provided.

Groups and clubs need to consider their legal obligations, any specific contract requirements and whether people involved perform 'prescribed functions' contained in legislation.

kids playing sport

Community groups/clubs and associations & sporting groups involving children

Child-related employment screening may be required for various categories of community activities of clubs and associations under relevant legislation.  These include sport and active recreation, private teaching, coaching or tutoring, and health, counselling and support services.

The Children's Protection Act 1993 describes the kinds of roles and kinds of organisations where child-related screening is required.

According to the Act, community groups that provide activities wholly or partly for children and young people must obtain child-related screening clearances for employees or volunteers. This includes clubs and organisations providing activities in sport and recreation, health, education, religion, child care and residential services.

A decision on whether or not child-related employment screening is required in each case is made by the community group, based on the definition of 'prescribed function' in the Act.  Generally this definition means all the people who work or volunteer directly with children, or in close proximity to children, or who see personal information about children such as their home address. It includes the community group members who manage or supervise the above groups of people.  Screening is also required where volunteers are working closely with children with disabilities.

Screening is required in the following examples:

  • sports coaches who are employed or volunteering in connection with a school-based sporting program and are not parents or guardians of a child in the team;
  • parent volunteers, if their own child is not involved in the service or activity;
  • volunteers working closely with children with disabilities;
  • hosts of billets or homestay students;
  • some contractors and third-party providers (refer to online screening guide for criteria).

Consider:  Is the community group providing an activity or service wholly or partly for children in a health, education, welfare, sporting or recreational, religious or spiritual, child care, or residential service?  If the answer is 'yes' to this question, child-related screening will probably be required.

More information

A handy screening guide on the Department for Education and Child Development (DECD) website can help you quickly determine the type of screening required specific to your circumstances.

About relevant history screening in DECD.