Sole traders, contractors and self employed
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When is screening required?
Sole traders, self-employed and contractors may be required to obtain an employment screening clearance related to their work in some roles or types of workplace, where they may be working with vulnerable people.
In some cases there is a legislative requirement. For example, a person working in a setting where children are present may be required to undergo screening in order to comply with the provisions of the Children's Protection Act 1993 (SA). In some circumstances, screening may be required for sub-contractors providing services under the auspices of a company directly to a government agency.
As evidence of clearance, self-employed, sole traders and contractors may be required, as part of their contractual arrangements, to produce a current screening clearance letter from the DCSI Screening Unit (which is valid for 3 years), or a Police Report from the South Australia Police or the Australian Criminal Intelligence Commission (ACIC).
Please refer to our page about the different types of screening for more information about the circumstances in which screening may be required.
School sites: For information about working on government school sites, specifically, please email your enquiry to the Department for Education and Child Development's ChildSafe: DECD.HRConfidential@sa.gov.au.
Contractors: Screening may be required for contractors visiting some types of work site, for example those going to school sites. The type of screening required, if any, will depend on the work role and type of work site. We recommend that you check with the relevant organisation or work site for more information.
How do I apply?
Sole traders, contractors and self-employed people can apply online for screening, once they have registered with the Screening Unit to use this facility. This is the preferred way to apply for screening (although there is an option to apply using a hard copy form, if you are unable to apply online because of exceptional circumstances).
You will need to provide the following: When registering and applying for screening, you are required to provide your:
- Australian Business Number (ABN)
- Business and email addresses
- A role description (i.e. job role and responsibilities)
Identity Check: Your screening application also involves an identity check. Sole traders and self-employed people cannot verify their own identity for this purpose - verification must be conducted online during the application process or by an independent party.
Sole traders and self-employed people must include, in their application for screening, the contact details of:
- a Requesting Officer at the employer organisation, with whom the Screening Unit's assessment officers can liaise with regard to administrative matters; and
- an Authorised Officer, with whom the Screening Unit can liaise about any matters of concern that need to be considered during the screening assessment. The Authorised Officer cannot be the applicant themselves or a close relative of the applicant.
The requesting organisation may be a contractor, eg a government agency such as the Department for Education and Child Development or the Department for Correctional Services.
When using a hard copy application form to apply
As hard copy (paper) application forms are being phased out, permission must be sought from the DCSI Screening Unit to submit a hard copy form where exceptional circumstances apply. Sole traders, when applying for screening using a hard copy form should:
- In Section D1: Requesting Organisation, enter your business name and the official address of the business;
- In Section D2: Requesting Officer/Contact person, enter your own name and the role you undertake in your own business;
- In Section D4 enter 'Sole Trader', and provide your Australian Business Number (ABN).
For information about how to apply, please go to our page How to apply for screening.