Nominated officer roles

When registering for online screening, organisations are required to provide contact details for people who will act in the following roles related to their screening applications:

SITE ADMINISTRATOR

This person manages the organisation's registration details, using the DCSI Screening Unit's online screening application system.  They undertake the initial registration of the organisation and are also responsible for the ongoing administration of the organisation's online portal.

The Screening Unit does not contact the Site Administrator in relation to individual screening applications.

REQUESTING OFFICER

A Requesting Officer is a person nominated to carry out an administrative role in relation to screening applications.

Nominated Requesting Officer/s will receive notification emails from the DCSI Screening Unit about the progress of an application, including notification of a clearance outcome.  Requesting Officers do not receive any information about an assessment that is confidential in nature. More than one Requesting Officer can be nominated.

FINANCE OFFICER

A Finance Officer is required if your organisation will be paying online for screening with a credit card, and/or establishing invoicing arrangements for screening with the DCSI Screening Unit.  They are responsible for payments invoiced to the organisation, and will be contacted as required.  How to pay for an application.

AUTHORISED OFFICER

The Authorised Officer is required to have a working knowledge of the screening applicant's prospective role and duties. They are responsible for making final decisions about the suitability of an applicant for employment or engagement within the organisation. They must therefore have the relevant level of responsibility and authority to make recruitment and employment decisions in relation to the applicant.

The DCSI Screening Unit may liaise with the Authorised Officer in cases where a potential risk posed by the applicant is identified during a screening assessment.  The Authorised Officer may therefore receive confidential information in relation to an assessment.

VERIFYING OFFICER

A Verifying Officer is responsible for confirming the screening applicant's identity, using a 100 point identity check.

Certain documents must be provided by the applicant and these are used to check their identity. Each type of document is allocated a specific number of points. The total points ascribed to documents sighted must be equal or more than 100 points.

Alternatively the applicant's 100 point identity check can be conducted online when applying online. There is an option in the online form to use the government's online verification service.  For more information about how to verify the identity of screening applicants, please refer to our Identity Check page.

If not using the online verification service: The Verifying Officer is required to sight original or certified true copies of the personal identity documents held by the screening applicant.  Each of these documents is allocated a specific number of points. The total points given to documents sighted must be equal or be more than 100 points.

To act as a Verifying Officer, a person must meet certain credentials (eg they may be a Justice of the Peace, public official, health professional or permanent Government employee).  A person cannot act as their own Verifying Officer.  A Verifying Officer must not be a close relative of the applicant. For further details on who can act as a Verifying Officer, please refer to the information sheet Permitted Verifiers (PDF 214.5 KB).

To download a PDF version of the above information, click here. (PDF 218.7 KB)

TO REGISTER

Go to www.dcsiscreening.sa.gov.au/ to register your organisation for online screening.

More information about the registration process.